Privacy Policy

Slarify is committed to protecting the privacy and security of your data and the data of your employees. This policy explains what information we collect, how we use it, and the choices you have — in plain, clear language.

1.Overview

This Privacy Policy applies to all products and services offered by Slarify (“we”, “us”, “our”), including Slarify Payroll and any future products offered under the Slarify platform, accessible at slarify.com and its sub-domains.

Slarify is operated from India and primarily serves businesses based in India. All data handling practices described in this policy are designed to comply with applicable Indian data protection laws, including the Information Technology Act, 2000, the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (“SPDI Rules”), and the Digital Personal Data Protection Act, 2023 (“DPDPA”).

When you register a company workspace, add employees, or process payroll on Slarify, you act as the data principal (the business) and Slarify acts as the data fiduciary / data processor on your behalf. This distinction is important — your employees’ payroll data belongs to you and is processed by Slarify strictly under your instruction.

2.Information We Collect

We collect information in two ways: information you provide directly, and information collected automatically when you use Slarify.

2.1 Information You Provide

Category	Data Collected	Purpose
Account	Company name, admin name, work email address, phone number	Create and manage your workspace
Billing	Plan selection, billing cycle. Payment card data is processed directly by Razorpay — Slarify does not store card numbers or CVVs.	Process subscription payments
Employee Records	Employee names, employee IDs, designations, departments, salary details, bank account details, PAN, PF/ESI numbers, date of joining	Payroll processing, payslip generation, statutory compliance
Attendance	Biometric attendance data imported via CSV, leave requests, holiday calendars	Attendance tracking and leave management
Communications	Support tickets, enquiry form submissions, email correspondence	Customer support and product improvement

2.2 Information Collected Automatically

Category	Data Collected
Usage Data	Pages visited, features used, session duration, actions within the workspace (e.g. payroll runs initiated)
Device & Access	IP address, browser type, operating system, referring URL, device type
Cookies	Session cookies (required for login), analytics cookies (Google Analytics or equivalent), preference cookies. See Section 7.

2.3 Sensitive Personal Data

Employee financial data (salary, bank account details, PAN) constitutes Sensitive Personal Data or Information (SPDI) under Indian law. We collect and process this data only to the extent necessary to provide payroll services, and handle it with the heightened protections required under the SPDI Rules, 2011.

3.How We Use Your Data

We use the information we collect solely to provide, maintain, and improve the Slarify platform. We do not sell your data to third parties. Specific uses include:

Providing and operating your Slarify workspace and the products you subscribe to
Processing payroll runs, generating payslips, and managing attendance and leave records
Processing subscription payments through Razorpay
Sending transactional emails — account confirmations, payslip delivery, billing receipts, and important product notices
Responding to support requests and enquiries
Detecting, preventing, and addressing security incidents and technical issues
Complying with applicable Indian laws, statutory filings, and regulatory requirements
Analysing aggregate, anonymised usage patterns to improve the platform — we never use individual employee data for this purpose

We will not use your data or your employees’ data for advertising, profiling, or any purpose outside of providing the services you have subscribed to.

4.Data Sharing & Disclosure

Slarify does not sell, rent, or trade your data. We share data only in the following limited circumstances:

🏦 Payment Processing — Razorpay

When you subscribe to a paid plan, you are redirected to Razorpay’s secure checkout. Razorpay processes payment information directly. Slarify receives only confirmation of payment and the associated plan details. Razorpay’s privacy policy governs their data handling: razorpay.com/privacy.

☁️ Cloud Infrastructure

Slarify uses cloud hosting infrastructure to store and process data. Our hosting providers operate under strict data processing agreements and are bound by confidentiality obligations. Data is stored in secure data centres.

📧 Email & Communication Services

We use third-party email delivery services to send payslips, account notifications, and support responses. These providers process email addresses and message content only to deliver communications on our behalf.

⚖️ Legal Requirements

We may disclose data if required by law, court order, or governmental authority in India, or where disclosure is necessary to protect the rights, property, or safety of Slarify, our users, or others.

All third-party service providers are contractually required to keep your data confidential, use it only for the specific purpose for which it was shared, and maintain appropriate security measures.

5.Employee Data & Your Responsibilities

Slarify Payroll requires you to input data about your employees — including their financial and personal information. As the employer and data principal, you have the following responsibilities:

You must obtain the necessary consent from your employees before entering their personal data into Slarify, as required under Indian data protection laws.
You are responsible for the accuracy of the employee data you enter into the platform.
You must inform your employees that their payroll, attendance, and leave data is processed using Slarify’s platform.
When an employee leaves your organisation, you are responsible for updating their records and, where applicable, requesting deletion of their data.
You must not enter employee data for any purpose other than legitimate payroll and HR administration.

Slarify processes employee data strictly as instructed by you (the employer) and does not use employee data for any independent purpose.

6.Data Storage & Security

We implement industry-standard technical and organisational security measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These include:

Encryption of data in transit using TLS (HTTPS) on all Slarify web properties
Encryption of sensitive data at rest in our databases
Access controls — only authorised Slarify personnel with a legitimate need can access customer data
Each company workspace is fully isolated — your data is never accessible to other Slarify customers
Regular security monitoring and vulnerability assessments
Secure password policies and authentication controls for admin access

While we apply rigorous security practices, no method of transmission over the internet or electronic storage is 100% secure. We encourage you to use a strong password for your account and to notify us immediately at support@slarify.com if you suspect any unauthorised access.

All data is stored within secure data centres. We do not transfer personal data outside India except where required by the infrastructure of our hosting providers, in which case equivalent safeguards apply.

7.Cookies & Tracking

Slarify uses cookies and similar technologies on its website and platform. Here is a clear breakdown:

Cookie Type	Purpose	Can Be Disabled?
Essential / Session	Keep you logged in to your workspace, maintain session state, prevent CSRF attacks	No — required
Analytics	Understand how visitors use the website (page views, session duration, user flow). Data is aggregated and anonymised.	Yes — optional
Preference	Remember your display preferences and settings within the platform	Yes — optional

You can control non-essential cookies through your browser settings. Disabling analytics cookies does not affect your ability to use any Slarify product. We do not use cookies for advertising or third-party tracking.

8.Data Retention

We retain your data for as long as your account is active or as needed to provide the services. Specific retention periods:

Active account data — retained for the duration of your subscription
Payroll and employee records — retained for a minimum of 7 years from the date of processing, as required under Indian tax and labour laws (Income Tax Act, PF Act, etc.)
Billing records — retained for 7 years as required by the GST Act and Indian accounting standards
Support communications — retained for 2 years after resolution
After account closure — personal data is deleted or anonymised within 90 days of account closure, except where a longer retention period is required by law

You may request early deletion of specific data that is not subject to a mandatory retention requirement by contacting us at support@slarify.com.

9.Your Rights

Under the Digital Personal Data Protection Act, 2023 (DPDPA) and applicable Indian law, you have the following rights with respect to your personal data:

Right to access — Request a copy of the personal data we hold about you or your organisation
Right to correction — Request correction of inaccurate or incomplete personal data
Right to erasure — Request deletion of your personal data, subject to legal retention requirements
Right to data portability — Request an export of your workspace data in a standard format (CSV)
Right to withdraw consent — Withdraw consent for non-essential data processing at any time, without affecting the lawfulness of prior processing
Right to grievance redressal — Raise a complaint with our designated Grievance Officer

To exercise any of these rights, contact us at support@slarify.com. We will respond within 30 days of receiving your request. We may need to verify your identity before processing the request.

10.Third-Party Links

The Slarify website and platform may contain links to third-party websites, documentation, or resources. These links are provided for your convenience only. We have no control over and accept no responsibility for the content, privacy policies, or practices of third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

11.Children’s Privacy

Slarify’s products and services are designed exclusively for use by businesses and business professionals. We do not knowingly collect personal data from individuals under the age of 18. If you believe that a minor’s data has been submitted to our platform, please contact us immediately at privacy@slarify.com and we will take steps to delete it promptly.

12.Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, the products we offer, or applicable laws. When we make material changes, we will:

Update the “Last Updated” date at the top of this page
Send a notification to the registered admin email address of active accounts
Where required by law, seek your consent before the changes take effect

Your continued use of Slarify after a policy update constitutes acceptance of the revised policy. If you do not agree with a material change, you may close your account before the effective date of the change.

13.Contact Us

For any questions, concerns, or requests related to this Privacy Policy or our data practices, please contact us:

Privacy & Data Enquiries — Slarify

📧 Email: hello@slarify.com, support@slarify.com

🌐 Website: slarify.com

📍 Registered in India

We aim to respond to all privacy enquiries within 7 business days.